Annex E: Maritime Security Centre - Horn of Africa reporting forms

MSCHOA vessel registration and incident reporting

Registration with MSCHOA ensures a ship is monitored by military counter piracy forces during its transit of the HRA. In addition, regular threat assessment updates, warnings and the latest self-protection information are made available to shipping companies and Masters who register.

Registration is required within the MSCHOA Vessel Registration Area as highlighted on UKHO Chart Q6099.

The form to ‘Register a Vessel’s Movements’ is available on the MSCHOA website and UKHO Chart Q6099. The following should be noted:

There are two principal methods to register your ship’s movement with MSCHOA.

  1. Online at www.mschoa.org (note you will need to register with MSCHOA for access, this can be done following the register tab on the website).
  2. Offline. A downloadable form is available from www.mschoa.org or it can be requested from postmaster@mschoa.org. This form was updated in March 2018 to make offline registration simpler for ships with sporadic internet connectivity to register.

If the above options are not possible a ship can be registered by sending an email with the subject heading MSCHOA Vessel Registration to postmaster@mschoa.org with the information in the table below. Items marked with an * are mandatory.

Vessel Details

  • Ship Name *
  • Flag State *
  • IMO Number *
  • MMSI Number *
  • Call Sign *
  • Ship’s Master
  • Primary Email *
  • Secondary Email
  • Ship contact number *
  • Ship contact email *
  • Owner name
  • Operator name
  • Operator address
  • DPA name
  • DPA telephone
  • DPA email

Movement Details

  • Entry Point to MSCHOA vessel registration area * (78°E/10°S/23°N/ Suez/Port)
  • Entry Date/Time to MSCHOA vessel registration area * (DD/MM/YYYY) (HH) (MM)
  • Exit Point from MSCHOA vessel registration area * (78°E/10°S/23°N/ Suez/Port)
  • Exit Date/Time to MSCHOA vessel registration area * (DD/MM/YYYY) (HH) (MM)
  • Do you intend to transit the IRTC?
  • ETA to IRTC (times are in UTC/ Zulu time) *
  • Direction * (East/West)
  • Do you intend to join a group transit?
  • Do you intend to join a National Convoy?
  • Which National Convoy are you joining? *
  • Crew numbers and nationalities
  • Draught
  • Freeboard of lowest accessible deck in Metres(M) *
  • Planned Transit Speed *
  • Vessel’s Maximum Speed *
  • Cargo (Crude Oil/Clean Oil/Arms/ Chemicals/ Gas/Passengers/Bulk Cargo/ Containers/Fishing/Ballast/ Others … Please Specify)
  • Hazardous cargo
  • Next Port of Call
  • Last Port of Call
  • Number of Armed Security personnel on board?
  • Nationality of armed security team?

Follow-up report to MSCHOA and UKMTO

Following any attack or suspicious activity, it is vital that a detailed report of the event is provided to UKMTO and MSCHOA. It is also helpful to provide a copy of the report to the IMB.

1. INCIDENT REPORTING PART ONE – VESSEL DETAILS

1.1 IDENTITY

1.1.A. * SHIP NAME - PLAIN TEXT
1.1.B. * IMO NUMBER - PLAIN TEXT
1.1.C. FLAG - PLAIN TEXT
1.1.D. CALL SIGN - PLAIN TEXT
1.1.E. OWNER NAME & CONTACT DETAILS - PLAIN TEXT
1.1.F. Company Security Officer/ Designated Person Assure CONTACT DETAILS - PLAIN TEXT

1.2 CREW / CARGO

1.2.A. CREW NUMBER - PLAIN TEXT
1.2.B. CREW NATIONALITIES - PLAIN TEXT
1.2.C. CAPTAIN / MASTER NATIONALITY - PLAIN TEXT
1.2.D. CARGO - PLAIN TEXT
1.2.E. CARGO SIZE / QUANTITY - PLAIN TEXT

1.3 ROUTE / SCHEDULE

1.3.A. LAST PORT OF CALL (LPOC) - PLAIN TEXT
1.3.B. LAST PORT OF CALL DATE - PLAIN TEXT
1.3.C. NEXT PORT OF CALL (NPOC) - PLAIN TEXT
1.3.D. NEXT PORT OF CALL DATE - PLAIN TEXT
1.3.E. SEA DAYS SINCE LAST PORT - PLAIN TEXT

2. INCIDENT REPORTING PART TWO – INCIDENT DETAILS

DETAILS

2.1. * TIME OF REPORT - DTG
2.2.A. * INCIDENT LOCATION - LAT / LONG
2.2.B. * SPEED AND HEADING AT TIME OF INCIDENT - PLAIN TEXT
2.3.A. * INCIDENT START TIME - DTG
2.2.B. * INCIDENT END TIME - DTG
2.2.C. WEATHER CONDITIONS DURING EVENT - PLAIN TEXT

2.4 INCIDENT

2.4.A. * SIGHTING / APPROACH / COMMUNICATION / ATTACK / BOARDING - SELECT
2.4.B. AREA(S) OF VESSEL TARGETED - PLAIN TEXT

2.5 SUSPECTS

2.5.A. * NUMBER OF SUSPECT CRAFT - NUMBER
2.5.B. NUMBER OF SUSPECT INDIVIDUALS - NUMBER
2.5.C. NOT KNOWN / CIVILIAN DRESS / UNIFORMS / MIX - SELECT
2.5.D. ETHNICITY / LANGUAGES - PLAIN TEXT

2.6 WEAPONS

2.6.A. * NONE SEEN / SIGHTED / SHOTS FIRED - SELECT
2.6.B. PISTOLS / RIFLES / MACHINE GUNS / GRENADE LAUNCHERS - SELECT

2.7 LADDERS

2.7.A. NONE SEEN / SUSPECTED / SIGHTED / USED - SELECT
2.7.B. ADDITIONAL INFORMATION - PLAIN TEXT

2.8 CRAFT

2.8.A. * TYPE: WHALER / DHOW / FISHING VESSEL / MERCHANT VESSEL - SELECT
2.8.B. DESCRIPTION OF VESSEL (COLOUR, NAME, FEATURES) - PLAIN TEXT

2.9 YOUR VESSEL

2.9.A. * CITADEL / SECURE AREA - YES / NO
2.9.B. * NO SECURITY TEAM / UNARMED TEAM / ARMED TEAM - SELECT
2.9.C. HEIGHT OF FREEBOARD AT THE TIME OF INCIDENT - PLAIN TEXT
2.9.D. SELF PROTECTION MEASURES IN PLACE BEFORE INCIDENT - PLAIN TEXT
2.9.E. DEFENCE MEASURES EMPLOYED - YES / NO
2.9.F. OTHER PLAIN - TEXT

2.10 YOUR RESPONSE

2.10.A. * ALARM SOUNDED - YES / NO
2.10.B. * CREW MUSTERED IN CITADEL - YES / NO
2.10.C. * INCREASED SPEED / EVASIVE MANOEUVRES - SELECT
2.10.D. * DESCRIPTION - SELECT
2.10.E. PAST SHOWED WEAPONS / WARNING SHOTS / AIMED SHOTS / NO PAST - PLAIN TEXT
2.10.F. WAS INCIDENT REPORTED TO AUTHORITIES? IF SO TO WHOM? - PLAIN TEXT

2.11 STATUS

2.11.A. * INCIDENT FINISHED / ONGOING - SELECT
2.11.B. INCIDENT ENDED BY SUSPECTS / OWN VESSEL - YES / NO
2.11.C. DETAIL - YES / NO

3. INCIDENT REPORTING PART THREE – STATUS AND SUPPORT REQUEST

3.1 STATUS

3.1.A. * VESSEL SAFE / UNSAFE / UNDER ATTACK / BOARDED - SELECT
3.1.B. VESSEL UNDERWAY / VESSEL STATIC - SELECT
3.1.C. * UNDER OWN POWER / SUPPORTED / WITHOUT POWER - SELECT
3.1.D. NO DAMAGE / MINOR DAMAGE / MAJOR DAMAGE - SELECT

3.2 DAMAGE / MEDICAL

3.2.A. * DAMAGE DETAILS - PLAIN TEXT
3.2.B. CREW AT STATIONS / CREW IN CITADEL / CREW OFF SHIP - SELECT
3.2.C. CREW INJURIES - NUMBER
3.2.D. INJURY DETAILS - PLAIN TEXT
3.2.E. CREW FATALITIES - NUMBER
3.2.F. FATALITY DETAILS - PLAIN TEXT

3.3 INTENTIONS

3.3.A. * CONTINUE AS PLANNED / RE-ROUTING - SELECT
3.3.B. * REPAIR DAMAGE / ABANDON SHIP / SURRENDER CONTROL - PLAIN TEXT
3.3.C. CURRENT SPEED - PLAIN TEXT
3.3.D. CURRENT HEADING - PLAIN TEXT
3.3.E. OTHER - PLAIN TEXT

3.4 IMAGERY

3.4.A. WAS THE INCIDENT RECORDED? - YES / NO
3.4.B. CCTV FOOTAGE / PHOTOGRAPHS - SELECT
3.4.C. IMAGERY ATTACHED (IF AVAILABLE PLEASE ATTACH) - YES / NO

3.5 ADDITIONAL INFORMATION

3.5.A. ANY OTHER INFORMATION WHICH MAY ASSIST? - PLAIN TEXT
3.5.B. PLEASE ATTACH WITH THIS REPORT, A BRIEF DESCRIPTION/ FULL REPORT / MASTER – CREW STATEMENT OF THE ATTACK - PLAIN TEXT